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Galveston Historical Foundation
GHF Job Openings

GHF Job Openings

View all GHF job openings below. New opportunities are frequently added, check back often for the latest openings or follow us on our social media channels by searching for #galvestonhistory.

GHF JOB OPENINGS

ACCOUNTANT / HR SPECIALIST

POSITION TITLE: Accountant / HR Specialist Status: Non-Exempt; Full-Time

REPORTS TO: CFO/Controller

JOB SUMMARY: This position performs a variety of accounting tasks to assist the CFO/Controller, as well as prepare and process the daily/weekly A/P, A/R; other duties include general ledger, accounting, and internal auditing functions, and act as backup for the CFO/Controller. The Accountant/HR Specialist is expected to possess a strong understanding of a wide range of accounting functions and knowledge of accounting software i.e. Salesforce and POS Systems.

JOB DUTIES:

Duties include but are not limited to:

  • Enter daily deposits into Salesforce, including credit cards, cash/checks, and daily POS deposits from sites (Retail Gift Shops); and deposits it daily at Frost Bank.
  • Enter invoices and file in “To Be Paid” file.
  • File check stubs and paid invoices in current year Payables file. Attach invoice in the payables in Salesforce.
  • File recorded deposits in current year Receipts file.
  • Verifies and records all receipts from E-Commerce Site and all outside online sales.
  • Records and reconciles all Receipts for Organizations Credit Cards.
  • Compiles and reviews information for accuracy and maintain records.
  • Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
  • Audits invoices against purchase orders, researches discrepancies, and submits for payment.
  • Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
  • Reviews, balances, and interprets daily reports, and makes corrections.
  • Verifies items billed against items ordered and received and reconciles differences through follow-up with the vendor and/or other employees.
  • Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
  • Designs, prepares, and maintains spreadsheets using basic mathematical calculations.
  • Composes routine letters and reports using instructions/guidelines provided by the CFO/Controller.
  • Act as back-up to CFO/Controller when unavailable or absent, including assistance with departmental inquiries concerning financial information including Payroll.
  • Assist with open enrollment/ new hire benefit information and maintaining/filing of new hire packets.
  • Assist with budget and audit preparation as assigned.
  • Maintain vehicle logs, keys, list of active operators, and schedule of insurance.
  • Assists with Historic Homes Tour, Dickens on the Strand, and other GHF events as needed.
  • Act as backup to other department positions; assist department by answering phone and directing caller to appropriate person; file requisitions, invoices and purchase orders.
  • Maintains and files reports of accidents and injuries at the organization.
  • Perform other accounting/related tasks as assigned by CFO/Controller.
  • Assist with other duties as assigned by Executive Director/CEO.

QUALIFICATIONS: Associate degree in accounting or related field plus three or more years of accounting and/or administrative experience, or any satisfactory combination of experience, education, and training which demonstrates the knowledge, skills, and abilities to perform the duties. Able to perform accounting functions in accordance with Generally Accepted Accounting Principles and Practices in compliance with guidelines established by outside agencies and GHF. Advanced knowledge of a variety of office practices and procedures, use of office equipment, including 10-key calculator, MS Office software, and accounting software (Salesforce and Square Point of Sale). Able to maintain confidentiality of employee and vendor records and information.

PHYSICAL DEMANDS: While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools or controls. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator, and similar machines.

WORK ENVIRONMENT: GHF is a 501(c )3 non-profit organization formed in 1954 that merged with the Galveston Historical Society created in 1871. The organization owns or manages approximately sixteen properties, vessels, and sites in Galveston. GHF successfully met two capital campaigns within the last three years and hopes to build off that success and well-developed and long-term donors to the organization.

POSITION AVAILABILITY: Applicants should submit resumes, and references to the CEO. Position open until filled.

Please send resume, references, and cover letter to Dwayne Jones, Executive Director, Galveston Historical Foundation at dwayne.jones@galvestonhistory.org.

COLLECTIONS MANAGER - Two-Month Contract Position

TITLE: Collections Manager (Two Month Contract Position)

SUMMARY: Under the supervision of the Chief of Museums, the Collections Manager will oversee the move of our collection to a new location by ensuring proper care, preservation, and documentation of all collections. The Galveston Historical Foundation collection is made up of around 5,000 items, mostly furniture and decorative objects. This position will be responsible for all updates to Past Perfect and mapping of item storage in new location.

DUTIES AND RESPONSIBILITIES:

Inventory and Rehousing of Collections:

  • Identify objects that need to be rehoused for safe transport and permanent housing
  • Inventory and rehouse historical collections objects using archival materials
  • Build custom housing for historical collections objects using archival materials

Collections Database and Barcoding:

  • Use PastPerfect Collections Management Software to run reports, catalogue objects, and add photographs to database records
  • Maintain accurate object locations in PastPerfect
  • Employ museum standards in the safe handling of historical collection objects
  • Perform collections research using PastPerfect, accession files, and catalogue cards
  • Assist in physically moving collection objects and files to the new facility
  • Monitor moving contractors
  • Assist in carrying out collections management tasks such as numbering objects, the reorganization of shelved objects, and general housekeeping of collections storage areas

MINIMUM QUALIFICATIONS:

  • Bachelor’s degree in Museum Studies, History, American history, or related field
  • Knowledge of and experience with standard museum procedures for handling fine art and historical objects
  • Knowledge of and experience with museum standards in collections management and registration
  • Ability to safely work with fragile or delicate objects, including manual dexterity and attention to detail
  • Previous experience building custom housing for museum objects
  • Experience working with PastPerfect Collections Management Software including data entry and reporting
  • Thorough knowledge of computer technology including programs such as Microsoft Word and Excel and skills like data entry, searching, and word processing
  • Comfortable working with and monitoring volunteers
  • Ability to work independently while maintaining personal and object safety
  • Flexibility to work in a rapidly changing environment and
  • Possess the ability to multitask
  • Possess initiative with an attention to detail

PHYSICAL REQUIREMENTS:

  • Possess manual dexterity to safely handle objects and use sharp tools such as utility knife
  • Ability to lift 20 lbs.
  • Comfortable lifting, bending, stooping, and reaching
  • Comfortable using ladders and step stools
  • Ability to use a computer for long periods of time

SKILLS & QUALIFICATIONS: Communication, Functional/Technical Skills, Attention to Detail, Planning and
Organizing, Drive/Motivation

  • Articulates thoughts and ideas well; displays good oral and written communication skills
  • Displays a good working knowledge of technical skills in one’s specific area
  • Works accurately paying attention to detail
  • Presents strong organizational and planning skills
  • Demonstrates self-discipline, persistence and self-motivation; can work independently with
    minimum supervision
  • Demonstrates problem-solving skills and the ability to work on several projects simultaneously
  • Models integrity: adheres to the organization’s mission, vision, values guiding principles and
    policies
  • Uses resources effectively; manages time well
  • Adept with packing and organizing collections materials.

TECHNICAL QUALIFICATIONS:

  • Master’s degree in museum studies or a related field
  • Artifact managing and handling experience
  • Past Perfect Museum Software, Microsoft Office, spatial modeling software
  • Knowledge of current museum collections best practices, standards and ethics

Send Resumes to: Denise Alexander, Chief of Museums and External Relations

MUSEUM DOCENT/TOUR GUIDE, PART TIME

Location: 1892 Bishop’s Palace (Walter and Josephine Gresham House)

Job Description: Provide a welcoming, hospitable environment and rewarding learning experience to museum visitors through guided tours.

Duties:

  • Conduct museum tours of approximately 1 – 1 1/2 hours in length. Be comfortable speaking to small and large groups of people of all ages.
  • Organize and deliver occasional tours of museum and facilities (“Basement to Attic”) for VIPs, special visiting groups, etc.
  • Greet and welcome tour groups upon their arrival at the Bishop’s Palace.
  • Manage diverse visitors under a variety of circumstances.
  • Update and remain informed about changes in museum exhibits.
  • Assist, on occasion, with evening special event programs and GHF special events.

Qualifications Needed:

  • Enjoy meeting and interacting with other people, personable, outgoing, reliable, and responsible.
  • Extensive prior knowledge of the Bishop’s Palace (Gresham House) and Galveston is not required, but a prospective docent should have a working knowledge of Galveston history and a desire to learn more.
  • Familiar with GHF historic sites, programs, and annual events.
  • Capable of learning new material rapidly and willing to invest time and expend the effort necessary to learn.
  • Physically able to lead tours around the museum including the use of stairs.
  • Ability to work on weekends.
  • This is a part-time job up to 15 hours per week depending on visitation (that may be seasonal) and “on-demand” at other times.
  • More than one position may be available.

Organization Overview: Incorporated in 1954, Galveston Historical Foundation (GHF) is one of the nation’s largest local preservation organizations. Over the last 50 years, the foundation has expanded its mission to encompass community redevelopment, public education, historic preservation advocacy, maritime preservation, and stewardship of historic properties. Today, GHF has over 2,000 memberships representing individuals, families, and businesses across Texas, the US, and abroad and exerts a profound impact on the culture and economy of the Island.

Please send resume and references to Dwayne Jones, Executive Director, Galveston Historical Foundation at dwayne.jones@galvestonhistory.org.

CAPTAIN (RELIEF), SEAGULL II, GALVESTON HISTORIC SEAPORT, PART TIME

TITLE: Captain (relief), SEAGULL II, Galveston Historic Seaport, Part Time

REPORTS TO: Port Captain, Galveston Historic Seaport (GHS)

JOB SUMMARY: The captain (relief) is responsible for the operational aspects of the tour vessel SEAGULL II.  These duties include scheduling and supervising deckhands, narrating tours (for both adults and children), and maintaining the vessel. This position requires reasonable physical fitness and strength.  This is a full-time, salaried, exempt position.  Weekend work may be required.

JOB DUTIES:

  • Serves as relief captain of the vessel and ensures the safety of the vessel and all on board.
  • Trains, schedules, and supervises deckhands.
  • Responsible for maintenance of the vessel to USCG, underwriters’, and owners’ standards.
  • Purchases materials and services required to carry out vessel operations and maintenance.
  • Assists in the planning and execution of special events.
  • Maintains proper logs and records on a daily basis.
  • Works closely with the Port Captain, Prime Captain and other TSM and GHF staff to develop and implement educational, interpretive, and promotional programs involving the SEAGULL II.
  • Works closely with GHF Education Department, TSM/GHF staff, and clients to ensure that a high-quality educational experience is consistently provided.
  • Performs other duties as assigned by Port Captain.

EDUCATION: Minimum high school diploma, college degree or equivalent preferred.  USCG 100-ton license required.

SKILLS: Demonstrated experience in vessel operations. Thorough working knowledge of marine diesel engine maintenance requirements and basic preventive maintenance.  Strong background in working with the public.  Ability to work independently, as well as with colleagues, staff, volunteers, and passengers.  Good computer skills, especially regarding Microsoft Office programs.

EXPERIENCE: Minimum three years increasingly responsible role in professional vessel operations, preferably in a passengers-for-hire / educational setting.  Command and management experience desired.

Please send resume and references to Dwayne Jones, Executive Director, Galveston Historical Foundation at dwayne.jones@galvestonhistory.org.

DECKHAND, SEAGULL II, GALVESTON HISTORIC SEAPORT - PART TIME

TITLE: Deckhand, SEAGULL II, Galveston Historic Seaport, Part Time

REPORTS TO: Seagull Captain, GHS

JOB SUMMARY: The deckhand assists the captain with operational aspects of the tour vessel SEAGULL II. These duties include cleaning and maintaining the vessel, assisting passengers and acting as a tour guide for the e harbor tour. This position requires reasonable physical fitness and strength. This is a part-time, hourly position. Weekend work may be required.

JOB DUTIES:

  • Serves as deckhand of the vessel and ensures the safety of the vessel and all on board.
  • Under the direction of the captain performs maintenance of the vessel to USCG, underwriters’, and owners’ standards.
  • Purchases materials and services required to carry out vessel operations and maintenance.
  • Performs other duties as assigned by TSM director or Seagull Captain.
  • Be able to lift minimum of 50 lbs.
  • Routinely perform man overboard and fire drills.
  • Assist passengers with first aid needs.
  • Set up/take down Marine Biology Tours’ materials as well as assist Marine Biologist in performance of Marine Biology Tours.
  • Learns and give a hour our talking tour in conjunction with the Captain.
  • Must be enrolled in random drug testing program.

REQUIREMENTS: Be able pass USCG physical exam CG-719KE

EDUCATION: Minimum high school diploma.

SKILLS: Experience in vessel operations. Knowledge of marine diesel engine maintenance requirements, basic preventive maintenance, and painting skills are desirable. Strong background in working with the public. Ability to work independently, as well as with colleagues, staff, volunteers, and passengers.

EXPERIENCE: Experience in vessel operations, preferably in a passengers-for-hire / educational setting desired.

Please send resume and cover letter to Dwayne Jones, Executive Director, Galveston Historical Foundation at dwayne.jones@galvestonhistory.org.

VISITOR SERVICES ASSOCIATE (VSA) - GALVESTON HISTORIC SEAPORT

POSITION TITLE: Visitor Service Associate (VSA), frontline. Part-time (3-4 days per week), Hourly Wage.

REPORTS TO: Gift Shop Manager

JOB SUMMARY: VSA is responsible for the daily operations of the retail store at the Galveston Historic Seaport, Home of the 1877 Tallship ELISSA: selling admission tickets, retail merchandise, and providing information about historic Galveston and helping to ensure that museum visitors and retail customers receive a positive experience from their first point of contact.

JOB DUTIES:

  • Handles cash, checks, credit card sales, keeping prompt and accurate records of transactions.
  • Assists visitors with admissions to all GHF properties.
  • Assists visitors with retail purchases. Greets customers and ascertain what each customer needs or wants.
  • Maintains knowledge of current sales and promotions and security practices.
  • Recommends, selects, and helps locate or obtain merchandise based on customer needs and desires.
  • Answer questions regarding the store and its merchandise.
  • Describes merchandise and explains use, operation to customers.
  • Monitors appearance of the store; fills brochure racks, restocks retail merchandise, performs light housekeeping as needed to maintain appearance.
  • Opens and closes as needed, including preparation of daily cash report and balancing of cash at the end of business workday.
  • Greets and assists visitors with information about GHF properties, Galveston, and area museums/attractions with an emphasis on heritage tourism and retail skills.
  • Learns, knows, and shares comprehensive information about the 1877 Barque ELISSA and other GHF properties, programs and events; actively promotes other programs and properties operated by GHF.
  • Answers telephone inquiries and takes accurate messages for staff members as needed.
  • Performs other duties as assigned.

EDUCATION: High School Graduate. Some College Preferred.

SKILLS: Friendly, outgoing personality combined with an ability to maintain grace and composure in stressful situations. Ability to learn and communicate information about GHF sites, Galveston, and its social history and attractions in a clear, concise, and interesting manner. Must have reliable transportation and ability to work scheduled hours, including weekends on a regular basis. Must be self-motivated. Bilingual ability a plus. Demonstrated responsibility in high-volume money handling situations, including accuracy in frequent cash counts and register operations. Strong organizational skills. Aptitude for working with diverse personalities.

EXPERIENCE: Strong knowledge of retail sales and computerized point of sale systems. Must be proficient in WORD, EXCEL, OUTLOOK. Familiarity with museum or tourist, retail business preferred.

Please send resume, references, and cover letter to Dwayne Jones, Executive Director, Galveston Historical Foundation at dwayne.jones@galvestonhistory.org.

VISITOR SERVICES ASSOCIATE (VSA) - 1892 BISHOP'S PALACE

JOB TITLE: Visitor Services Associate (VSA) | Part-Time, 3-4 Days Per Week

SUMMARY: VSA is responsible for the daily operations of the retail store at the 1892 Bishop’s Palace: selling admission tickets, retail merchandise, and providing information about historic Galveston and helping to ensure that museum visitors and retail customers receive a positive experience from their first point of contact.

JOB DUTIES – Duties include but are not limited to:

Retail

  • Handles cash, checks, credit card sales, keeping prompt and accurate records of transactions.
  • Assists visitors with admissions to all GHF properties.
  • Assists visitors with retail purchases. Greet customers and ascertain what each customer needs or wants.
  • Maintain knowledge of current sales and promotions and security practices.
  • Recommend, select, and help locate or obtain merchandise based on customer needs and desires.
  • Answer questions regarding the store and its merchandise.
  • Describe merchandise and explain use, operation to customers.
  • Monitors appearance of the store; fills brochure racks, restocks retail merchandise, performs light housekeeping as needed to maintain appearance.
  • Opens and closes as needed, including preparation of daily cash report and balancing of cash at the end of business workday.

General Office

  • Greets and assists visitors with information about GHF properties, Galveston and area museums/attractions with an emphasis on heritage tourism and retail skills. Learns, knows, and shares comprehensive information about the 1892 Bishop’s Palace and other GHF properties, programs and events; actively promotes other programs and properties operated by GHF.
  • Answers telephone inquiries and takes accurate messages for staff members as needed.
  • Performs other duties as assigned.

Bishop’s Palace House (if assigned these duties)

  • Assist visitors with directions inside of the house
  • Monitor visitor interaction
  • Watch for security issues

EDUCATION: High School Graduate. Some College Preferred.

SKILLS: Friendly, outgoing personality combined with an ability to maintain grace and composure in stressful situations. Ability to learn and communicate information about GHF sites, Galveston and its social history and attractions in a clear, concise and interesting manner. Must have reliable transportation and ability to work scheduled hours, including weekends on a regular basis. Must be self-motivated. Bilingual ability a plus. Demonstrated responsibility in high-volume money handling situations, including accuracy in frequent cash counts and register operations. Strong organizational skills. Aptitude for working with diverse personalities.

EXPERIENCE: Strong knowledge of retail sales and computerized point of sale systems. Must be proficient in WORD, EXCEL, OUTLOOK. Familiarity with museum or tourist, retail business preferred.

Please send resume and questions to Denise Alexander at denise.alexander@galvestonhistory.org.

ABOUT GALVESTON HISTORICAL FOUNDATION

GHF was formed as the Galveston Historical Society in 1871 and merged with a new organization formed in 1954 as a non-profit entity devoted to historic preservation and history in Galveston County. Over the last sixty years, GHF has expanded its mission to encompass community redevelopment, historic preservation advocacy, maritime preservation, coastal resiliency and stewardship of historic properties. GHF embraces a broader vision of history and architecture that encompasses advancements in environmental and natural sciences and their intersection with historic buildings and coastal life, and conceives of history as an engaging story of individual lives and experiences on Galveston Island from the 19th century to the present day.

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